AGENDA, MINET Board Meeting June 29, 2018, 7:30 AM, MINET Situation Room, 405 Hogan Rd N, Monmouth, OR

June 23, 2018 10:57

Opening and Attendance

 

Minutes of 5-24-18 meeting

 

Public Comment

 

Board Business:  

• Election of Officers

• Statement of Non-Coverage for Volunteers, follow-up.   

 

Report Agenda:  

• Financial Director’s report; Consideration of the 2018-19 Budget

• CSR/Sales Manager’s report

• Operations report

• GM’s report will be given in Executive Session.  

 

Open Session Discussion/Action Agenda

 

Executive Session

 

Executive Session “The MINET Board will now meet in executive session pursuant to ORS 192.660(2)(f) , which allows the board to meet in executive session to consider information or records that are exempt by law from public inspection, and ORS 192.501(2), Trade secrets. "Trade secrets," as used in this section, may include, but are not limited to, any formula, plan, pattern, process, tool, mechanism, compound, procedure, production data, or compilation of information which is not patented, which is known only to certain individuals within an organization and which is used in a business it conducts, having actual or potential commercial value, and which gives its user an opportunity to obtain a business advantage over competitors who do not know or use it.   Representatives of the news media and designated staff shall be allowed to attend the executive session. All other members of the audience are asked to leave the room. Representatives of the news media are specifically directed not to report on or otherwise disclose any of the deliberations or anything said about these subjects during the executive session, except to state the general subject of the session as previously announced. No decision may be made in executive session. At the end of the executive session, we will return to open session and welcome the audience back into the room.”

 

Business out of Executive Session

 

Adjournment

 

Next meeting:  July 26, 2018 at MINET.  

Please note:  The June, July and August meetings will all be held at MINET

MINUTES, MINET Board Meeting

May 24, 2018, 7:30 AM,

Henry Hill Educational Service Center,

750 5th St, Independence, OR

 

In attendance:

Board:  David Ritchey, Mike Lodge, Scott McClure, Jon Carey, Ex Officio David Clyne.  Not present:  Michael Hicks, Bob Mason.

Staff:  Don Patten, Jason Saunders, John Cooper, Marilyn Morton

Guests:  Gary Van Horn (Chair, Financial Advisory Committee), Randy Lowery, Audrey Caro (reporter from Itemizer-Observer)

 

The meeting was called to order at 7:32 AM by chair Scott McClure

 

Minutes of 4-26-18 meeting.  Mike Lodge moved to approve the minutes; John Carey 2nd, motion passed unanimously.

 

Public Comment.  None.

 

Board Business:  

• Statement of Non-Coverage for Volunteers.  David Ritchey moved to approve the document; Mike Lodge seconded.  Motion passed unanimously with the caveat that MINET’s legal position with unpaid volunteers be investigated.

Reminder:  Election of Officers next month

 

Report Agenda:  

• Financial Director’s report & Financial Advisory Committee Chair’s report

Financial Advisory Committee Chair Gary Van Horn reported on that committee’s quarterly meeting.  Diana Knous from Pacific Power was welcomed to the committee,and thanks to the board for her approval.  The Committee noted that cable costs had increased dramatically.  Gross income (prior to the cable price increase to customers) was less than $14K per month.  Customers are at the top of their spending abilities.  The committee is looking at a redrafted charter, which will soon be out to the committee at large for review before coming to the board.

John Cooper referenced the financial package.  The $415K operating revenue is up from prior month: advertising revenue received and cable rate increases took effect.  Expenses were higher due to $13K in consulting fees and payment for damages to sewer lines from 2006 that just surfaced.  Cable price increases returns that gross income to $22K per month.  

John reviewed MINET’s debt service contribution forecast, up about $10K from earlier estimates.  MINET is covering 67% of the total debt, or $617K.  Independence will contribute $137K and Monmouth $170K.  The chair called for a motion to approve this biannual payment.  David Ritchey moved approval of the debt service payment, Mike Lodge 2nd, motion passed unanimously.  The debt service history is now included in the financial package at the request of the Financial Advisory Committee.  The next debt payment of approximately the same amount will be due at the end of September for payment in October.

• CSR/Sales Manager’s report

Jason Saunders reported on sales figures for April, 2018.  There was a loss of 62 services (predominantly cable) which is consistent with last year.  The top two reasons for cancellations were “service (cable) not needed” and “moving out of area”.  The spread of services over the cities:  51% of the customers are in Monmouth, 49% in Independence.  There was discussion about MINET growth vs city growth, and concern that the growth of MINET is not staying even with the growth of the cities.

• Operations report

Don Patten gave the report on behalf of PJ Armstrong, who is away for product research.  

One new field technician has been hired to replace a recently departed tech. PJ continues to interview technicians for expansion markets.  

The Highway 99 project is going well; MINET’s portion is over 50% done.  Monmouth Power & Light has been an excellent partner.  There will be four pre-planned service-affecting periods of work conducted between midnight and 6 AM for least possible customer inconvenience.  Highway 99 news is on the reader board and on the website.  

A draft bill of materials has been requested for the core router refresh and integration.  The existing router will remain in place during migration.  This work must be done before any new expansion is brought into line.

• GM’s report will be given in Executive Session.

 

Open Session Discussion/Action Agenda:  None.

 

Executive Session

The Chair moved the meeting into Executive Session at 7:55 AM.

Executive Session “The MINET Board will now meet in executive session pursuant to ORS 192.660(2)(f) , which allows the board to meet in executive session to consider information or records that are exempt by law from public inspection, and ORS 192.501(2), Trade secrets. "Trade secrets," as used in this section, may include, but are not limited to, any formula, plan, pattern, process, tool, mechanism, compound, procedure, production data, or compilation of information which is not patented, which is known only to certain individuals within an organization and which is used in a business it conducts, having actual or potential commercial value, and which gives its user an opportunity to obtain a business advantage over competitors who do not know or use it.   Representatives of the news media and designated staff shall be allowed to attend the executive session. All other members of the audience are asked to leave the room. Representatives of the news media are specifically directed not to report on or otherwise disclose any of the deliberations or anything said about these subjects during the executive session, except to state the general subject of the session as previously announced. No decision may be made in executive session. At the end of the executive session, we will return to open session and welcome the audience back into the room.”

Jon Carey moved to return to regular session.

 

Business out of Executive Session:  none

 

Adjournment.  The chair adjourned the meeting at 8:24 AM

 

Next meeting:  June 28, 2018 at MINET.  

 

Please note:  The June, July and August meetings will all be held at MINET

 

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